Privacy policy

1. Introduction

This Privacy Policy informs you of the data we collect from you when you use our website. In collecting this information, we act as a personal data controller and by law, we are obliged to provide you with information about us, the purpose and manner in which we use your data, and your rights over the data you collect.

2. Other Services

Our policies do not cover apps and websites of third parties which you can reach by accessing the links on our website. This is beyond our control. We encourage you to acquaint yourself with the Confidentiality policy and the Cookies policy on any website and/or app before giving your personal data.

3. Who Are We?

Astral-byte, a Company designed to help you transform your business.

4. Our Commitment

The protection of your personal data is very important to us. That is why we are committed to complying with the European and National Laws in force related to personal data protection, especially Regulation (EU) 679/2016, also known as GDPR, as well as the following principles:

• Loyalty, equity and transparency

We process your data legally and fairly. We are always transparent with the information we use, and you are always informed accordingly.

• You are in charge

In accordance with the limits of the law, we give you the chance to examine modify and erase the personal data you have shared with us and the chance to exercise your other rights.

• Data integrity and limitation of purpose

We use the data only for the purposes described at the time of collection or for new purposes compatible with the original ones. In all cases, our purposes comply with applicable law. We take reasonable steps to ensure that personal data is accurate, complete and up-to-date.

• Security

We constantly implement reasonable security and encryption measures to protect your data the best way possible. However, please note that no website, application or internet connection is completely secure.

5. Questions and demands

If you have any questions or concerns regarding the processing of your data or if you wish to exercise your legal rights in relation to the data or you are concerned about the way we handle any confidentiality issue, you can write to us at e-mail: office@astral-bytes.com

6. Your Data

6.1 Data Collected When You Use Our Website

Most frequently, we will use your personal data in the following circumstances:

• Visitors

The use of our website does not require the provision of personal data. Personal data is only raised if you actively seek our contact via email or if you apply to one of our open positions. We collect standard internet log information and details of our website visitor behavior patterns and any information collected and stored in cookies as listed in the sections below. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way that does not identify anyone. We do not make any attempt to find out the identities of those visiting either of our websites. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be upfront about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

• Clients

In order to provide services, deliver goods and make payments based on relevant contracts, we may process personal data such as identification data, contact details, banking data. This processing is based on the execution of a contract to which the clients are part of or a legal obligation encumbered upon us.

We may process your personal data so that we can provide you with information about goods or services that we consider to be of interest to you. If you are a current customer, we will contact you by e-mail or SMS only with information about goods and services similar to those that were the subject of an earlier contract or negotiation, unless you have opted previously. If you are a new customer, we will contact you by electronic means only if we have your agreement.

We will not share your personal data with third parties for marketing purposes without your explicit agreement thereof. We may also use your personal information and provide you with relevant content to measure or understand the effectiveness of the advertising we offer and to provide relevant advertising, to make suggestions and recommendations about products or services that might interest you.

6.2 How We Use the Information when You Access and Use Our Website

When you access our website to search for our products and services and to visualize information which we provide to you, we (called Cookies First Party), as well as third parties (called Cookies Third Party), use Cookies to allow the operation of the website, to collect useful information on the visitors and to offer a better experience to use our website.
Some of the Cookies we use are strictly necessary so that our website functions at optimal parameters.

The Cookies we use:

• Necessary Cookies – These cookies are indispensable for visiting our websites and using certain parts of the websites. For instance, they allow you to navigate between the different parts of the website and fill in forms. If you refuse these cookies, certain parts of the website will not work, or will not work optimally.
• Session Cookies – They get automatically deleted once you have left our website. Other Cookies get saved by your computer until you delete them. These Cookies help us recognize your IP when you next visit our website. You can configure your browser in such a way that you get notified when Cookies are been activated and you can decide whether or not you accept them in general or on a case-by-case basis and/or whether you want these deleted after closing your browser. Note though that the functionality of our website may be impaired if Cookies are fully suppressed.
• Functional Cookies – Functional Cookies are Cookies that make it easier for our websites to work, make them more pleasant for visitors, and ensure that you have a more personalized browsing experience. For example, these Cookies can remember your language choice and customer segment. Also, we can use these Cookies to memorize information that you fill in on various pages so that it is not necessary to fill in the data several times.
• Google Cookies – This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “Cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the Cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States and Europe. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and Internet usage. Google may also transfer this information to third parties when required to do so by law, or where such third parties process the information on Google’s behalf, including this website’s publisher. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies without affecting the way in which you visit our website. Detailed information on Google Analytics and personal data protection (including the way in which you can control the information sent to Google) can be found at: https://policies.google.com/privacy/partners. In order to stop the monitoring by this Cookie type, you can install an add-in on your web browser (http://tools.google.com/dlpage/gaoptout), by selecting the appropriate settings on your browser. Detailed information on Google Analytics and personal data protection (including the way in which you can control the information set to Google) can be found at: https://policies.google.com/privacy/partners.

6.3 How to Reject and Delete Cookies

You do not have to accept cookies and you can reject or block the use of cookies and delete all cookies currently stored on your computer or mobile device. You can do this via the voting button or find out more details regarding your particular browser by clicking “help” on your browser’s menu, or by visiting: www.allaboutcookies.org.

Moreover, if you do not want your browser to keep your work, you can browse the web privately in incognito mode. Thus, the browser will not save your browsing history, cookies, and site data or information entered into the forms. The existing cookies in your regular browser are not shared with such a browsing session. In addition, any cookies that are created then are automatically deleted.

6.5 Why Do We Collect this Data?

We may process your personal data if:

• we have to execute a contract that we have concluded with you;
• we must comply with a legal obligation (for example, the applicable laws on labor relations, accounting, auditing, monitoring of equal opportunities);
• is necessary for our legitimate interests (or those of a third party) and your interests (e.g. for detecting and preventing fraud or for providing IT security and networks), unless your fundamental rights prevail over these interest;
• it is necessary to protect your vital interests (or the vital interests of others) and/or where it serves the public interest or the official purposes.

We process your personal information:

• for various technical, administrative and operational reasons, such as ensuring that content is presented in the most efficient way for you and your device/devices;
• to improve our Websites, including their functionality;
• to manage the content of our Websites;
• for internal operations, including debugging, data analysis, testing, statistics and research purposes;
• for advertising and marketing, including for specific marketing purposes, so we offer you personalized content that might be of interest to you;
• as part of our efforts to keep our Websites safe.

If you are a visitor to our sites or you interact with any of our pages on social networks, then we may use your personal data for the following purposes:

• Improve the experience on our website. In order to take into account the preferences you have expressed in previous browsing sessions, to adapt our website to the device you are using, to solve the problems you might encounter when accessing, we process data like : IP address; Cookie identifiers; other online identifiers; Unique device identifier (Unique Universal ID – UUID) date and time of website access; visit history; web request; the device on which you access the website; type of Internet browser and browser language; Event information on your device (for example, errors) information about the hardware settings of your device; information about where you are when you access our website, the function and/or the company you are part of.
• Knowing the opinions you communicate to us . Also, when: you post a comment under one of our posts on social networks, tap the Like button, reshare our post or send us a message on one of our pages, we will mainly process your data that you have submitted to us (username, profile photo, action you’ve taken – like/ other reaction or other content of your comment).

We may also process your personal data, such as your identification, position, company, contact details, and address of residence, in order to exercise our rights or claims against you in the future. This processing is based on our legitimate interest, and we need to exercise our rights in the event of possible litigation.

6.6 How Do We Share Your Information with Others?

We do not sell your personal data to third parties. We also do not disseminate information collected from Cookies to third parties. Within the Company, only a limited number of team members, such as IT departments, have access to your personal data on a need-to-know basis. These staff members are subject to confidentiality obligations with respect to personal data. Appropriate technical and organizational measures are taken to protect personal data. Members of the Company have the right to manage their personal data only at the indications and under the Company’s instructions.

Personal data may be communicated to governmental authorities and / or law enforcement agencies if required by applicable law or if necessary for the exercise of our rights, including conditions of use, or for the protection of our legitimate interests (including legitimate interests of third parties) in accordance with the applicable laws.

Your personal data may also be disclosed to third parties, including:

• service providers that offer administrative, professional, and technical support to the Company for IT support, security and commercial resources;
• business partners, suppliers and subcontractors for the performance of all the contracts we conclude with you;

The company may also disclose personal data to external consultants (e.g. lawyers, accountants, auditors) only if necessary.
In some cases, we may disclose personal data to our Affiliated Companies on a need-to-know basis. We have implemented appropriate safeguard in relation to our affiliates to secure this disclosure of personal data. Your personal data we collect is stored in secure locations in the European Union (“EU”) and in the European Economic Area (“EEA”). You can find out more details by visiting https://products.office.com/en-us/where-is-your-data-located?geo=Europe#Europe.

We will ensure, within reasonable limits, that your data do not leave the European Economic Area, but as we transfer data to non-EEA countries, we will ensure in all cases that transfers are legitimate based on your explicit consent or otherwise on legal basis. We may also transmit the data to other parties with your consent or your instructions.

6.7 Which is the Legal Ground for Processing?

The processing is necessary:

• To respond to your requests
• To provide you with various services, including customer service issues
• To send you notifications about current services, about new services or promotions we have and about the opportunities you can benefit from
• To let you know about new features or improvements to our services
• To inform you of the employment or career opportunities you are interested in
• To make sure that our site and our services work in an efficient way for you
• To keep our site safe and secure
• To measure and understand the efficiency of advertising and promotion
• In the cases required by law

7. Data Security

You are in charge of maintaining the confidentiality of all means of authentication (e.g. passwords) used by you to access our Websites. Data transmission over the Internet is not entirely secure. While we will do our best to protect your data, we cannot guarantee the security of your data transmitted on our Websites; any transmission is at your own risk. Once we receive your data, we will use strict security procedures and methods to try to prevent unauthorized access.

8. Which Are Your Rights?

Your rights as per GDPR are the following:

• The right to withdraw consent
• The right to be informed on the processing of your data
• The right of access of the data
• The right to rectification of inaccurate or incomplete data
• The right to erasure („right to be forgotten”)
• The right to restrict processing
• The right to send your data to another controller
• The right to object to data processing
• The right to not be the object of a decision exclusively based on automatic processing, including profiling
• The right to address to the court
• The right to file a complaint to the supervisory authority.

Please remember that :

• You can withdraw your agreement at any moment (e.g. for direct marketing following the unsubscription instructions of every email or electronic message).
• If you exercise your rights, we can do so by sending a written request, signed and dated to the email address: office@astral-bytes.com
• The rights mentioned above are not absolute. There are exceptions, so each request received will be analyzed so that we can decide whether it is founded or not. To the extent that the application is well-founded, we will facilitate the exercise of your rights and we will inform you. If the claim is unfounded, we will reject it, but we will inform you of the reasons for the refusal and the right to file a complaint with the Surveillance Authority and/or take it to a court of law.
• We will try to respond to the request within 30 days. However, the deadline may be extended depending on various aspects, such as the complexity of the application, the large number of requests received or the failure to identify you within a proper time limit.
• If we fail to identify you, and you do not provide us with additional information to identify you, we are not required to comply with the request.

9. Questions, Demands and Exercising Rights

If you have any questions or concerns regarding the processing of your information, if you wish to exercise your legal rights or if you have any other privacy concerns, you can contact us using the information below.

Our contact information:

Name: ASTRALBYTE SRL
Address: street Judetului 17, Building 20, 8th floor
Phone number: +40735586933 (available between): 09:00-18:00 Mondays to Fridays
Email address: office@astral-byte.com
Website: https://astral-byte.com

10. Updates of This Confidentiality Policy

Last update: 27.05.2021
We regularly review and if necessary, update this policy periodically when changes occur. If we want to use your personal information in a way that we have not previously identified, we will contact you to provide you with information about it and, if necessary, to seek your consent.
Please consult this Policy periodically to inform yourself of any changes we have made. Any changes we make to our Privacy Policy in the future will be posted on this page.